Transloadit

The file pipeline behind fundraising platforms

Pledges, photos, and grant files, virus-scanned, searchable, and processed in the region you choose.

Talk to the team
Try it free
  • Answers on the sample pledge form, each one boxed where its text was found
    Text found with OCR
  • Volunteers filmed for a campaign appeal, with the Transloadit logo stamped as a watermark
    Watermark added
  • Captions
  • PDFpledge-0417.pdfJPGpledge-scan.jpg
    The sample pledge form filed as a PDF document
    Converted to PDF
  • gift-receipt.pdfMalware detected
    Scanned for viruses
  • Video ready to stream

Trusted since 2009 by
the world’s most ambitious platforms.

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  • Al Jazeera logo
  • Vimeo logo
Workflow examples

Campaign files, handled.

Prepare campaign video, check every supporter and grantee upload, and route pledges, reports, and photos through reusable processing Templates.

Campaign videos that play on any phone

Appeal and impact videos become adaptive HLS with a poster frame, so a supporter can watch on a slow connection before they give.

winter-appeal.mov

Every supporter upload checked first

Virus-scan every file, flag explicit images, and refuse the types your forms do not accept, before anything reaches the nonprofits you serve.

Incoming supporter and grantee uploads
pledge-form-scan.jpg
No issues detected
grant-budget.xlsx
No issues detected
donation-receipt.pdf
Malware detected
volunteer-photo.jpg
No issues detected
impact-report.docx
No issues detected
gala-slides.pptx
File type not accepted
appeal-video.mp4
No issues detected

Each file type gets the processing it needs

Pledges, grant files, campaign media, and event photos are sorted by file type and by the source your platform passes along, and each one is sent through the processing it needs, automatically.

File
pledge-form-scan.pdf
Source
Mail room
Routed through
  1. /document/autorotate
  2. /document/ocr
File
winter-appeal.mp4
Source
Fundraising team
Routed through
  1. /video/encode
  2. /video/adaptive
File
impact-story.mp4
Source
Fundraising team
Routed through
  1. /speech/transcribe
  2. /video/subtitle
File
grant-proposal.docx
Source
Grant portal
Routed through
  1. /document/convert
  2. /document/thumbs
File
grant-budget.xlsx
Source
Grant portal
Routed through
  1. /file/virusscan
  2. /document/convert
File
event-photos.zip
Source
Volunteer app
Routed through
  1. /file/decompress
  2. /image/resize
File
volunteer-photo.jpg
Source
Volunteer app
Routed through
  1. /image/describe
  2. /image/optimize
File
story-interview.mov
Source
Field staff
Routed through
  1. /speech/transcribe
File
annual-report.pdf
Source
Communications
Routed through
  1. /document/thumbs
File
supporter-upload.jpg
Source
Donation page
Routed through
  1. /file/virusscan
  2. /image/describe
File
board-minutes.pdf
Source
Board portal
Routed through
  1. /document/ocr
  2. /s3/store
File
gala-highlights.mp4
Source
Fundraising team
Routed through
  1. /video/encode
  2. /video/thumbs
File
partner-logo.png
Source
Sponsor portal
Routed through
  1. /image/optimize
Outcomes

What fundraisers and supporters see

The pipeline stays out of sight. What people on your platform see is pledges they can search, grant files that open in place, and uploads that simply finish.

  • Paper pledges show up in search

    Scanned pledge forms are turned upright and read by OCR, so a search across a campaign finds gifts that only ever existed on paper.

    The scanned sample pledge form
    Winter meals1/1

  • Donation and grant files open in place

    Word, Excel, and PowerPoint files become PDFs with page thumbnails, so staff read them in your platform instead of downloading attachments.

    The pledge form rendered as a page preview
    donation-pledge.docxdonation-pledge.pdfConverting to PDF…Converted from Word

  • Event recordings upload once

    Resumable uploads survive a dropped venue connection, so a full gala or livestream recording never has to be sent again.

    gala-recording.mp4
    3.1 GB
    Uploading part 1 of 8

  • Impact stories arrive with a draft transcript

    Field interviews and appeal videos play in your platform alongside a draft transcript staff check before they publish.

    1. We packed four hundred boxes this week alone.
    2. Most families come back every Friday before the weekend.
    3. A monthly gift keeps one family’s shelf full all winter.
Shuttlerock
I'm not usually one for fanboy-ism but Transloadit is one service I would recommend without hesitation. Their product and customer support is outstanding.
Dave PerrettCTO, Shuttlerock
Nonprofit file workflows

Six file jobs, off your roadmap

Six workflows that fundraising, grant, and volunteer platforms run on Transloadit. Each one is a Robot, or a recipe of them, already in our library.

Searchable text from paper forms

Turn sideways scans of pledge forms and mailed letters upright and extract their text, so paper gifts reach your platform’s search.

Campaign videos that play anywhere

Encode appeal and impact videos for adaptive HLS playback, with poster frames and thumbnails from the same upload.

Captions for every appeal

Transcribe recorded stories into a transcript and subtitle file, or burn the subtitles in, for supporters watching on mute.

Previews for grant files

Convert proposals, budgets, and reports to PDF and render page thumbnails, so reviewers read them without downloading anything.

Event photos, sized for every channel

Unpack uploaded photo archives, then resize and optimize each image for your donation pages, newsletters, and social posts.

Malware blocked at the form

Virus-scan every file from public donation and grant forms, and refuse the types you do not accept, before anything is stored.

Build versus buy

You keep the fundraising platform. We run the file pipeline.

Transloadit is the processing layer, not a replacement for your donor CRM, grant management, or fundraising platform. Here is exactly where the line sits, so nobody discovers it during integration.

Your platform
Uploads from your users
Imports from storage and URLs
Server uploads through our SDKs
files
results
Transloadit
Virus scan/file/virusscan
Resize images/image/resize
Encode video/video/encode

What stays with your platform

  1. 01Donor records, gift processing, and payments
  2. 02Grant decisions, reviewers, and who can see each application
  3. 03Consent, communication preferences, and data retention
  4. 04Which stories and videos are published, and where

What Transloadit handles

  1. 01File upload or import and server-side processing execution
  2. 02Document, OCR, image, video, audio, and export steps
  3. 03Structured Assembly status and retryable notifications
  4. 04Exports of originals and outputs to the storage you configure
Why nonprofit platforms pick Transloadit

A file pipeline you do not have to maintain

Skip the OCR servers, encoders, queues, and upload retries. Get the same primitives the New York Times and Coursera rely on.
Paper and video in one pipeline

OCR for scanned forms, conversion for Office files, and encoding for campaign video, all from one API.

Outputs ready while the campaign runs

Each upload is processed as it lands, in parallel, without a nightly batch.

Security controls you configure

Signed uploads, virus scans, scoped credentials, and processing in the US, EU, or Asia Pacific.

Scales itself

Workers autoscale through giving days and year-end appeals. Extra work queues instead of failing.

Your storage, your rules

Originals and outputs export to your S3, GCS, Azure, or R2 storage. Temporary copies are purged.

Built for engineers

Maintained SDKs for Node.js, Python, Go, and more, and JSON Templates you can version control and test in CI.

Talk to the team

Nonprofit file processing questions

The answers we would give on an evaluation call, including the cases where another tool is the better choice.

Can we process files that contain donor data?

Start with sample files. Before connecting donor or grantee records, review your data requirements with our team, choose the processing region for each job, and export results to storage you control. OCR and transcription Steps call an external provider, so check that provider’s region against your customers’ requirements.

Can Transloadit read handwritten pledge forms?

OCR returns the text it finds on a scanned page, with its position, and handwriting is read with lower accuracy than print. Treat the results as a draft that staff confirm before a gift is recorded, especially for amounts and names.

Does Transloadit process donations or payments?

No. Gift processing, payments, and receipts stay in your platform and your payment provider. Transloadit processes the files around them, such as scanned forms, campaign media, and grant documents.

What happens when a giving day triples the uploads?

Workers autoscale with demand, so there is no capacity to provision for giving days or year-end appeals. Your plan’s Priority Job Slots set how many jobs run at once; additional work queues instead of failing, and you can upgrade or arrange extra slots with our team ahead of a planned peak.

How do we stop abuse of a public donation or grant form?

Sign every upload request on your backend with an expiry, and with signature checking required, unsigned or altered requests are rejected. Filter Steps reject files by type or size before processing, and virus scanning stops malware before a file reaches your storage. Read about Signature Authentication

Does Transloadit keep copies of our files?

Only briefly. Temporary processing copies are deleted after 24 hours by default, and you can stop results from being kept in temporary storage per Template. Assembly metadata, such as file names, is retained as described in our Data Processing Agreement. Originals and outputs are exported to the storage you configure, and retention and deletion happen in your own systems.

Is Transloadit a fundraising platform or a donor CRM?

No. Transloadit is the processing layer between your customers’ uploads and your storage. Donors, campaigns, and grants stay in your platform; Transloadit makes each file searchable, playable, and scanned for known malware. See how document OCR works

Try Transloadit

Pledges, video, and grant files. One API.

Run a sample set of forms and campaign videos through your first pipeline, and export searchable text and playable media to your own storage.

Paper pledges typed in by hand
Searchable text from scanned forms
Appeal videos that stall on phones
Adaptive playback on any connection
Grant files nobody can preview
Previews for every proposal and report
Videos published without captions
A transcript for every appeal
Giving days that triple the volume
Autoscales through every campaign peak
Procurement asks about residency
US, EU, or Asia Pacific, selected per job
GDPR
HIPAA
ISO 27001ISO27001
AES-256
SOC 2 Type II
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